Memorandum of the
Academy of Pharmacy Management
The NAME of The SOCIETY is ACADEMY OF PHARMACY
MANAGEMENT & GUIDANCE, a Society promoted by the
Association of Persons hereinafter called the Society.
The Registered office of the Society shall situate at
56/1, Biplabi Rash Behari Basu Road, Room No: C-26,
First Floor, Kolkata- 700 001, P.S. Hare Street, West
The objects of the Society shall be as follows:–
1) To develop, promote, assist, protect and safeguard
the interest of the Society through democratic and
2) To educate and train the people in a legitimate and
consistent way to establish just and equitable
principles in the Society.
3) To promote and encourage advancement of literacy,
cultural, political, religious, scientific and technical
education for the benefit of the public.
4) To acquire, establish, start, aid, run, maintain or
manage by educating and training up young, educated
unemployed and other members of the Society to equip
themselves with the basic knowledge and norms,
prescribed by the Government and other authorities from
time to time.
5) To represent to or enter into any arrangements with
the Government of India, any Foreign or Local
Government, Municipal Corporation, Chamber of Commerce
and public and private bodies, that may seem conducive
to the achievement / fulfillment of all or any of the
objects of the Society. To engage and assist in such
other philanthropic activities may be deemed appropriate
by the Governing Body of the Society.
6) To negotiate with
relevant Government bodies / departments, Administrative
Cells, Educational Trust / Board, Council, Company,
Corporation, Firm, Partnership or Person to secure civic
and academic amenities and other facilities for the
members and to collect and circulate statistics and
other information relating to Pharmaceutical Trade &
7) In furtherance of the objectives stated in above, the
Society may take the services of experts available in
the state or country in different fields to develop the
academic prudence and skill of the members. The Society
should help the needy students of all communities for
the prosecution of studies.
8) To sponsor studies on various aspects/ curriculum on
pharmaceuticals and to help in training up the members /
9) To set up one or more Educational institute with a
view to educate the members and others on various
matters including pharmaceutical technology and
10) To construct upon premises, building or buildings
for the use of the Society and to alter, demolish, add
to or improve building upon such premises.
11) To subscribe to, to become a member of, to become
affiliated with and co-operate with other organization,
whose objects altogether or in part similar to those of
12) To protect the interest of the members of the
society from forced collection of any type of
subscription, donation, contribution and unnecessary
harassment from any corner.
13) To publish Journals, Newsletters, Circulars -
monthly / quarterly /half-yearly on pharmaceutical trade
oriented matters including the news of the general trade
and industry mostly related to the pharmaceutical trade
with the necessary approval from the State Government or
any competent authority, if necessary.
14) Generally to do all that may be necessary in the
interest of the realization of the above objectives of
the Society directly and indirectly.
15) The income and property of the Society, whenever
derived, shall be applied for the promotion of its
objects as set forth in this Memorandum.
16) No portion of the Income & Properties of the society
derived or obtained shall be paid to or divided amongst
any of its members by way of profit, dividend, bonus or
a) No member shall be appointed to any office under the
Society, which is remunerated by salary, fees or in any
b) Nothing in this clause shall prevent the payment by
the Society in good faith of reasonable remuneration to
any of its servants (not being a member) or to any other
persons (not being member) in return for any services
actually rendered to the Society.
17)To do all Social Welfare Activities.
18) To open charitable dispensaries, blood donation
center, health camp, health related awareness camp and
to prevent pollution etc.
19) To help needy members in case of sickness, accidents
and death of such members.
20) To improve the economic and social standard of the
villagers of the locality. To observe, work for rural
development through service and aid solely or jointly
with the Government and/or other similar organization.
All the income earnings, moveable immovable properties
of the Society shall be solely utilized and applied
towards the promotion of its aims and objects only set
forth in the Memorandum of the Association and no profit
thereof shall be paid or transferred directly or
indirectly by way of dividend, bonus, profit or in any
manner whatsoever to the present or past members of the
Society. No Member of Society shall have any personal
claim on any moveable or immoveable properties of the
Society or make any profit, whatsoever by virtue of his
Before commencing the activity the society must obtain
permission / approval / affiliation of U.G.C/Board
/Council/University/ Medical Council of India of State
Government/Central Government or any other competent
authority whose permission / approval / affiliation is
mandatory to run such activity. The object of the
Society will remain restricted within the scope of West
Bengal Society Registration Act, 1961.
RULES AND REGULATIONS
In these Articles, unless there be something in the
subject or context inconsistent therewith:
a) The Society means the ACADEMY of PHARMACY MANAGEMENT
& GUIDANCE registered under the West Bengal Societies
Registration Act, 1961.
b) YEAR means the official year of the Society beginning
from 1st April and ending on 31st March of the following
c) GENERAL MEETING means a general meeting of the
d) The PRESIDENT means the President of the Society.
e) The VICE-PRESIDENT means the Vice-President of the
f) The GOVERNING BODY means the Committee of the Society
elected under these rules.
g) The SECRETARY, Assistant SECRETARY and TREASURER mean
the Secretary, the Assistant Secretary and the Treasurer
for the time being of the Society.
h) OFFICE means the Registered Office for the time being
of the Society.
i) SEAL means the seal of the Society.
j) A.P.M.G. means Academy of Pharmacy Management &
Words importing the singular shall include the plural
number and vice versa.
2. MEMBERS OF SOCIETY
Any person or society, who is /are interested in the
aims and objects of the Society, irrespective of caste,
creed and/or religion and who agrees in writing to be
bound by the Memorandum and Articles of Association of
Society may be admitted as a member of the Society.
ii) Classes Of Members:
The Society shall have the following classes of members:
A) Life Member: Any person, making a lump sum
payment of Rs. 5000.00 may be admitted as a Life Member
of the Society by the Governing Body. A person desirous
to be a Life Member shall apply in prescribed
Application Form together with the requisite fees duly
seconded by any Life Member/Committee Member.
B) Honorary Member: Any individual / Society /
Association qualified to be a member and whose
connection with the Society is deemed necessary, may be
taken as Honourary Member but shall not be entitled to
vote in any meeting.
C) Ordinary Members: Any person making a payment
of Rs. 500.00 yearly may be admitted as Ordinary Member
of the Society by the Governing Body. A person desirous
to be a Ordinary Member shall apply in Prescribed
Application Form together with the requisite fees duly
proposed and seconded by any member of the Governing
Body. The applicant may be admitted to the Ordinary
Membership of the Society provided three-fourth of the
members present at such committee meeting give their
consent to that effect.
iii) Cessation of Membership:
Any Member shall cease to be a member of the Association
a) If he dies or if he is adjudged insolvent or if he is
found by a competent court on inquisition to be of
unsound mind or if his conviction in any offence
connected with the formation, promotion, management or
conduct of affairs in public life or of a Society
involving moral turpitude.
b) On his resignation from membership by a letter
addressed to the Secretary or President.
iv) Register of Members:
The Society shall remain a Register of Life Members and
Honorary Members and also of Ordinary Members containing
Names, Addresses and Occupations, status of membership
subscription, date of Cessation. The Register shall be
kept open for inspection of the members of the Society
v) Voting Right of the Member:
Each Member shall have one Vote. The Honorary Members
are not entitled to caste vote.
No Member is entitled to caste his/her vote at any
meeting unless all money due from him to the Society has
A Proxy shall be appointed in writing under the Letter
Head of the Appointer prior to 48 hours of the meeting.
vii) Expulsion of Member:
A majority of three-fourth of the members present in a
meeting and entitled to vote may by a resolution remove
from the list of members the name of any member provided
that due notice of the meeting and of the resolution to
be moved is given at least 72 Hours before meeting. Any
such person, shall, from the date of passing of such
resolution, cease to be a member of the Society and not
to exercise the rights and privileges of membership.
viii) Admission Fees / Membership Subscription
No one, ceasing to be a member of the said Society for
any reason whatever shall be entitled to the refund of
any money paid by him/her by way of admission
fees/subscription to the Society.
ix) Rights & Obligations of Life Member:
I. Any Life member shall have the right to elect and to
be elected in any election of the Society.
II. To submit suggestions for discussions in the meeting
of the Governing Body and Sub-Committee in any matter.
III. To inspect the accounts of the Society on
appointment with the Secretary.
IV. To forego his membership after due information in
writing to the Governing Body.
V. Life Members shall have One vote each. The Life
Members shall elect the office bearers of the Society.
3. GOVERNING BODY
i) Composition of Committee:
The elected Committee Members shall elect President /
Vice President / Secretary/Assistant Secretary and
Treasurer among themselves in the General meeting
itself, if possible, or within a 21 days from the date
of the said General Meeting. The committee shall consist
of One President, Two Vice Presidents, One Secretary,
One Assistant Secretary and One Treasurer besides a
maximum of 21 ordinary members. The committee shall
co-opt not more than 5 members.
The Tenure of any elected Governing Body should not
exceed 27 months or till the next Governing Body
iii) Terms of Election:
All members of the Governing Body shall retire at the
General Meeting having election agenda following their
election when the Committee shall be formed. Any member
is entitled to get nomination for a portfolio member of
the Committee for continuous 2 terms at a row.
iv) Termination of Membership:
A member of the Governing Body shall cease membership
01. He resigns by a letter addressed to the Secretary or
02. He is convicted of any offence in connection with
the formation, management or conduct of affairs of a
Society or body corporate or any offence involving moral
v) Committee to act notwithstanding Vacancy:
The committee shall have power to act notwithstanding
any vacancy in their body and no act done by the
committee shall be questioned merely by reason of
existence of a vacancy or any defect in the constitution
of the committee. But if the member of the Committee
shall at any time fall below three, the Committee shall
not act except for the purpose of taking steps to fill
up the vacancies, or calling an Extra Ordinary General
Meeting to fill up the vacancies.
A meeting of the Governing Body shall be held at least
once in three months at such time and place as the
president or the Secretary may determine. Any 4 Board
Members may requisition a Governing Body meeting and the
Secretary shall summon the same within 7 days and
failing which the President or the Requisitionists may
do so provided no business other than that specified in
the notice shall be transacted at such meeting.
Ordinarily all meetings of the Committee shall be called
by the Secretary of his own initiative or under
instruction from the President of the Society.
vii) Notice of the Meeting and Quorum:
At least 3 days notice of the meeting specifying the
place, time and the general nature of the work and
business to be transacted shall be given to every member
of the Governing Body.
Emergency Board Meeting may be called given 24 hours
notice. One-half members, personally present shall
constitute a quorum for the meeting and if a quorum is
not present within 30 minutes of the time, the members
present may adjourn the meeting.
viii) Procedure of the Meeting :
The President and in the absence of the President, the
Vice President shall preside over all meetings of the
Governing Body Meeting and in the absence of both the
members present shall elect a Chairman of the said
Meeting. Each member has one vote. The President or the
Chairman shall have a 2nd or Casting Vote in addition to
his own vote in the equality of votes.
ix) Power & Duties of the Governing Body:
The Governing Body shall have powers of supervision and
conduct all the affairs of the Society and in particular
shall discharge the following duties:–
i. To summon the Annual General Meeting of the Society.
ii. To appoint Sub-Committee with such power and duties
as may be considered necessary in the interest of the
iii. To accept Loan from Members and Patrons,
beneficiaries and well-wishers on terms mutually agreed
upon, donation, gift, subscription, movable or immovable
property for securing the objects of the Society.
iv. To sell, mortgage or otherwise, dispose of and deal
with all or any part of the property of the Society as
deemed necessary or expedient for the purpose of the
v. To keep proper accounts of the Society and to open
Bank accounts in the name of the society in one or more
National or Private Bank.
vi. To create and set up separate Wing / Division /
Department / Service Center / Trust / Institute under
byelaws and open a separate Bank A/c. thereof in the
name of each Unit / Wing with a view to giving
diversified services to the members.
vii. To initiate Mutual benefit, Self-help and other
Beneficiary Schemes, with rules and byelaw framed there
under, for the welfare and benefit of the members.
viii. To appoint Staff including Chief Executives at
salaries, allowances, gratuities and/or other privileges
within the sanctioned budget and to define their powers
and duties and to suspend or dismiss or dispense with
their services as the occasion may require.
ix. To set up new Departments and to appoint any
Departmental Committees or Sub-Committees of the Members
of the society or of other persons, technical experts
etc. and such departments, departmental committees or
sub-committees may be permanent or temporary or for
special purposes as the Governing Body may determine.
x. To co-opt not more than Five members to the Governing
xi. To prepare and give effect to schemes for the
attainment of the objects of the Society or any of them.
xii. To affiliate and or to enter into any arrangement
upon such terms and subject to such conditions as the
Governing Body may decide with any Association / Society
/ Public Bodies / Government organizations having
objects similar to those set forth in the Memorandum of
Association of the Society.
xiii. To receive, examine and pass all audited accounts
and countersigned by the Secretary and the Treasurer.
xiv. To invite Guests, Eminent Personalities and
Visitors to attend the Annual General Meeting or any
other meeting of the Society or of the Departments /
Committee or Sub-Committee of the Society.
xv. Generally to look after the Business of the Society
and take all possible measures and steps to promote the
popularity of the Society with a view to make success of
its aims and objects and to increase the status, dignity
and honor of the Society and members thereof.
xvi. To take loan with or without interest, accept
donation and gifts and to acquire purchase, to take on
lease or otherwise land and/or building and all other
properties, movable or immovable, which the Governing
Body may think proper.
xvii. To sell, improve, manage, develop, exchange, lease
or let, sub-lease or sub-let, mortgage, dispose of, turn
to account or otherwise to deal with all or any part of
the property of the Society. To invest the money and
property of the Society, not immediately required, upon
such securities or in such a manner, as the Governing
Body may be found expedient.
xviii. To Constitute Advisory Committee whenever
required by inviting the Experts and/or Govt. Nominees
to help the Governing Body of the Society for the
effective guidance to the members and associates.
x) Vacancies for re-election:
Any vacancy occurring in the office of the President,
Vice-president, Treasurer, Secretary, Assistant
Secretary or any other Members of the Committee during
the interval between two Annual General Meetings, shall
be filled up by the Governing Body in any General
Meeting in such manner as the committee may decide.
i) General Meeting:
There shall be three kinds of general meetings;-
a) ANNUAL GENERAL MEETING
b) ORDINARY GENERAL MEETING
c) EXTRA-ORDINARY GENERAL MEETING
ii) Annual General Meeting:
The Society shall hold an Annual General Meeting as per
provisions of W.B.S.R. Act 1961 every year and not more
than 15 months shall elapse between two successive
Annual General Meetings. At least 14 days Notice
specifying the time, place, day and hour with other
mandatory contents of the Notice shall be given to every
member of the Society.
iii) Ordinary General Meeting:
The Society shall hold an Ordinary General Meeting as
and when necessary. At least 14 days Notice specifying
the time, place, day and hour with other mandatory
contents of the Notice shall be given to every member of
The quorum for transaction of any business in ordinary
General Meeting shall be one-third (1/3) of the total
number of members either personally or by proxy.
v) Extra-Ordinary General Meeting:
An Extra-Ordinary General Meeting may be convened by the
Governing Body at any time in the view of urgency of the
matter. At least 14 days notice shall be given for
conducting any such General Meeting.
An Extra-Ordinary General Meeting shall be convened by
the Secretary if 2/3 rd members of the Society
requisition such meeting specifying the nature of the
business to be transacted at the meeting. On receipt of
such notice if the Secretary fails to convent such
Extraordinary General Meeting within 21 days, the
Requisitionists may hold such meeting within 42 days of
the date of receipt provided no business other than that
specified in the requisition should be transacted.
vi) Adjourned Meeting:
If within half an hour from the time appointed for the
meeting a quorum of members is not present, shall be
dissolved in case of requisition but in other case that
meeting shall stand adjourned to the same day and same
time and place in the following week. The business on
agenda shall be transacted by the members present
whatever be the numbers, making no alteration, addition
or modifications in the said Notice and Agenda.
The President may with the consent of the meeting
adjourn any meeting including General Meeting from time
to time and from place but no business shall be
transacted at any adjourned meeting other than the
business left unfinished at the meeting from which the
adjournment took place.
vii) Business to be transacted at the Annual General
a) To confirm the Minutes of the last Annual General
Meeting and of other than Annual General Meeting, if
b) To adopt with or without modification the Report of
the workings of the Society in the previous year;
c) To adopt audited accounts for the Previous year.
d) To appoint auditor and to fix remuneration thereof;
e) To elect New Governing Body Members, when due.
5. DUTIES of The OFFICE BEARERS
a) Shall preside over all the meetings of the Society;
b) Take all disciplinary actions, such as removal,
dismissal etc. in connection with the Members of the
c) Lead and nominate the leaders in all Deputations,
Delegations or Representations.
Shall assist the President in all affairs of the
society. In absence of the President, the Vice President
shall have the power and perform the duties of the
a) Shall convene all meetings of the Society;
b) Maintain minutes book of all meetings;
c) Issue general circulars and Notices;
d) Receive all applications for membership, which shall
be placed before the Governing Body at the earliest
e) Sign all receipts for all sum received on behalf of
f) Sign and give pay order on all bills of payment;
g) Transact all other business subject to the direction
of the Governing Body.
h) Collect and receive all sorts of receipts including
subscription and deposit of money and grant for money
i) Maintain and keep cash book and such other accounts
as are necessary.
j) Carry on with usual office Expenses, Establishments,
Postages, Stationery and other Recurring Expenses,
except in case of urgency can spend up to Rs. 2000.00
iv) Assistant Secretary:
Shall assist the secretary and in absence of the
Secretary he/she shall have the power and perform the
duties of the Society.
The Treasurer shall be the custodian of Cash, Cheques
Books, Financial Documents, like Fixed Deposit Receipts,
Govt. papers and such other documents as the Governing
Body may decide from time to time;
The Treasurer shall receive all sums of money on behalf
of the Society and shall deposit the said amount to the
Bank at the earlier opportunity. The Treasurer may keep
with him a maximum sum of Rs. 5000.00 /- (Rupees Five
Thousands only) excluding the collection of the day in
operation to defray petty expenses and all sums;
exceeding the said limit shall be deposited to the Bank
Account of the Society on the following working day of
the Bank. He shall maintain an up to date Cash Book of
7. Bank Operation:
The Bank Account of the Society shall be operated
jointly by any two of the President, Vice-President,
Treasurer and Secretary.
8. Safe Custody of Fund:
The Governing Body shall be responsible for the safe
custody of the funds and assets of the Society. The
funds of the Society shall be kept in banks/ post office
and be invested in Primary and secondary market
including Debentures / Bonds / Mutual Funds / Public
Deposits / Postal Savings Certificate and/ or in
Securities as specified u/s 20 of Indian Trust Act,
True accounts shall be kept of all sums of money
received and expended by the Society and the matters in
respect of which such receipt and expenditure take
place, and of the property, credits and liabilities of
the Society and subject to any reasonable restrictions
as to the time and manner of inspecting the same that
may be imposed in accordance with the regulations of the
Society for the time being in force, the accounts shall
be open to the inspection of the committee members.
At each Annual General Meeting an Auditor shall be
appointed with honorarium for next one financial year to
audit the accounts of the Society and of all departments
of the Society and of all funds connected with or
controlled by the Society.
11. Inspection & Audit of Bank Account:
The Society shall maintain books of Accounts as required
under section 15(1) (a) (b) of the Act. The books of
accounts and other statutory books shall be in the
custody of the Secretary and be kept at the Registered
office of the Society and shall be kept open for the
inspection of the Life Members of the Society during
usual office hours and the same shall be kept open for
inspection by the ordinary members of the Society at
such time and place as the Governing Body directs on a
written request made by any member. The society shall
maintain accounts that will be audited annually by a
qualified auditor or auditors appointed by the Society
at their Annual General Meeting.
12. Accounting Year:
The Accounting Year of the Society shall be from 1st
April to 31st March of the following year. The First
Accounting year will be considered as ended on 31st
In the event of any disputes between members/
non-members, the Governing Body/ Committee may refer the
said matter for arbitration to the Board of arbitrators
to be formed by the Governing Body of the society.
14. Legal Proceedings:
The suits and legal proceedings by or against the
Society shall be in the name of the President and/or the
Secretary. The Governing Body may nominate any such
person in their absence to do the said and same legal
15. Alteration of Memorandum & Regulations:
The Governing Body shall have powers to make such
byelaws as may be considered necessary in the interest
of the Society. 3/4th Majority of the members of the
Society at Annual General Meeting shall have the power
to alter the Memorandum and Rules and Regulations of the
Subject to the provisions of section 24 & 27 of the West
Bengal Societies Registration Act, 1961 or any Statutory
modifications thereof, the Society may be dissolved by a
resolution passed by the 3/4th of the total members of
the Society at a General Meeting. The said meeting shall
also decide the manner of disbursement of the funds and
assets of the Society, if any, after dissolution as per
provisions of the Act.
dated Sixth day of September 2006